Required Documents and Conditions for Applicants (Beyond Standard Application Materials)

Please note that visa documents can only be issued to participants who are either employed or studying in the medical field, as indicated by their affiliation or enrollment certificate.

1. Institutional Email Address

All correspondence must be conducted using an official institutional email address (e.g., name@university.ac.pk).
※ The email domain must be verifiable via the official website of the affiliated institution.

2. Recommendation and Proof of Enrollment

Applicants must submit a letter of recommendation and a certificate of enrollment or employment issued by a supervisor or institutional authority.
※ In case of any doubts regarding authenticity, direct verification with the institution will be conducted.

3. Identification and Institutional Proof

Applicants are required to submit a valid photo ID (e.g., passport) and proof of institutional affiliation (e.g., staff or student ID card).

4. Travel Itinerary

Applicants are required to submit a travel itinerary in a designated format provided by the Congress Secretariat.
Note: The Organizing Committee will only guarantee your stay during the PRCP & WACP2025, plus one day before and one day after the Congress (i.e., Sept 24 – 29, 2025).

5. Visa Support Request

Applicants must submit a Visa Support Request using the format provided by the Congress Secretariat.

6. Accompanying person’s information*

Note: Accompanying person is limited to your spouse or your children.
Applicants are required to submit a copy of their passport(s), their personal information, and their relationship with the applicants

Application Deadline: Wednesday, September 3, 2025 (JST)
The Organizing Committee will review the above documents. If approved, applicants must submit the following additional documents.

7. Proof of Round-Trip Flight Purchase

A copy of the purchased round-trip airline ticket (such as an e-ticket) must be provided.

8. Proof of payment for the registration fee is required.

Accompanying person(s) must register for the Congress as “Participants' Family Members”.

Cancellation Clause

Please note that if any inconsistency or suspected falsification is detected in the submitted information or documents, the invitation may be withdrawn at any time.

Important Note:

• If the required information is missing, processing your documentation will take longer. Your prompt action is strongly recommended.
• Documents will not be provided in editable formats like Word or images to prevent tampering.
• Once you receive the documents from the Congress Secretariat, you must submit these documents along with other materials specified by the Japanese Embassy or Consulate General of Japan. Applicants are responsible for making the necessary arrangements for these documents, and the organizer or secretariat does not take any responsibility for the success or failure of the application.
• Please also note that the organizer/secretariat will not cover the cost of the Visa application.
• We recommend contacting the Consular Section of the nearest Japanese Embassy or Consulate General for more information and guidance.